Project Monitoring: Setting It up for Success

Category:  Project Management

The Success of your Projects Depends on How Well You Monitor it

Use this template

Consolidate data

This table will allow you to consolidate, homogenize, and synthesize your project’s information. Within the same table, manage and follow the progress of each project.

Set up reminders

Take advantage of automatic reminders to stay informed of upcoming deadlines for each of your projects. You’ll receive an email reminder of the progress of each team’s project.

Add important documents

Adopt a rigorous and organized approach to following up on your various projects. Add all contracts, quotes, and other important attachments directly into your project management tables.

Assign tasks to the various collaborators

When you begin a project, success is not always guaranteed, at least not immediately. But there are solutions that can maximize the success of a project. Here are the steps to making your project an overwhelming success, all of which benefit from the use of project tracking tools.

It is fundamental to define the objectives of the project before it begins.

You need to provide an overview of the project as a whole: size and cost, ultimate goals, skills and tools needed, context, constraints, potential risks, core values, and customer requirements, to name a few.

In order to carry out the different tasks of your project, it is essential to use tools specifically designed to respond to this specific purpose.

With the right tool, sharing documents, exchanging information, and managing schedules and tasks will be a lot easier.

You will be able to keep track of your own tasks and those of your collaborators.

We’ve observed that companies large and small improve their productivity and ensure long-term competitiveness by using a collaborative spreadsheet that’s accessible online, instead of Excel.

Define a logical series of the tasks and allocate resources

Today, most project managers use Gantt charts to depict their projects graphically and manage them in accordance with project management principles.

But before building your Gantt chart you need to establish a detailed project plan.

A project consists of a series of tasks related to each other. The logical order of tasks is not always obvious at first, and thinking through the order of the tasks can be a powerful planning process in itself. Of course, every project has a specific start date when, for instance, specifications are established, and an end date, which corresponds to the completion of the last scheduled task.

Assign the resources

Once you have laid out your tasks, you need to identify the resources needed to complete them.

The principle resources are usually:

  • Human resources, which include everyone working on the project
  • Material resources, supplied by the company or the client, that will be necessary to complete the project. These include such resources as software, transportation, and supplies and equipment.

Track the project

Tracking and follow-up is essential for the successful execution of a project: it is a way to organize all the elements that contribute to the best possible outcome.

A monitoring process should be developed to continuously drive activities and optimize them in case of problems or delays.

Be  organized  and work better with Rowshare

Help your team get organized, delegate tasks, and automate data processes without losing sight of the big picture.

What do our users think?

Rowshare makes it easy for teams to collaborate to get the same information in a simple and seamless way. It also provides easy access to stored data! At Rowshare, customer service is also quick and responsive, despite being in New York and Rowshare in France. Read the notice
Carter Dwight, RTR
Overall, this is the best online collaborative spreadsheet software to date. It is easy to use and has all the important features. Read the notice
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The tool is very user-friendly and can be customized according to the needs which are the most desirable features. Thus, we can perform our daily tasks more easily and efficiently and save valuable time. I also appreciated the customer support they offer. Read the notice
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