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The Project Tracking Table: a Must-Have

Track and share actions centrally to save time and become more reliable

List Tasks for your Collaborative Project Free Trial

Functional Task Hierarchy

Specify the priority level of each task, highlight the roles of each collaborator thanks to the color lists.

Follow-up with Automatic Notifications

Add a reminder to receive an email automatically at the end of each action. You can modify in real time the deadlines in case of advance or delay.

Management of Access Rights

Each row is owned by a person involved in the project, and you can view it very easily by adding an Owner column to the row. Everyone can therefore automatically update their rows and the table administrator has full access to all the rows.

List Tasks for your Collaborative Project Free Trial

The Questions You Should Ask Yourself Before Preparing a Tracking Table

Your team has been chosen to conduct an important project. Congrats—now, to ensure its success, you have to plan the different actions. Turns out, today the use of a project tracking software allows that. Indeed, through this kind of tool, you can manage and coordinate your project in record time

The project manager will be in charge of monitoring the project, and so must start by answering the following questions.

  • What are the main objectives?
  • Who will be involved in the project and what will their responsibilities be?
  • When does the project begin and end? Is there a possible margin of error? These dates will be determined within a given time frame. Why? Because, without the time constraints of deadlines, actions tend to be put off.
  • What are the priorities? Note down all the high-priority actions. Feel free to “rate” the actions based on priority criteria.

You will then be able start planning the content of your tracking table during a project meeting. For this process it is helpful to have all the team members present and make sure that each person understands their objectives and tasks.

Don't make your collaborative table too complicated: keep it simple and fast.

Prioritize the 10 most useful indicators in your project. Too many of them will complicate the understanding of the table.

The more easy a table is to read, the more intuitive it will be to use, which will increase the user’s motivation and productivity.

The project tracking table illustrates a global vision of the scheduled tasks and aims at keeping the strategic goals in mind.

If you want more detailed information about a task or an action, you can add a “comments” column that the project’s team members can use to make comments and share relevant details.

Once the tasks are created and scheduled, avoid changing the tracking table regularly; in fact, regular updates during meetings are usually enough.

How do I Create my Project Tracking Table?

You will find some examples of the columns categories you can add to your table below.

Action list:

Collaboratively manage the action list of your team while simplifying the progress and follow-up of your project.

List the team members involved in the project

This section of the table will focus on the people who are directly involved with the project. You can choose to authorize either full or partial access to the table for your collaborators.

Priority level:

Specify the priority level of each task, and add a reminder to receive an email automatically at the completion of each action, so that you can quickly change its status.


Add the information that will specifically explain the task of the team member.

Attached files:

Add the documents needed to understand each task. For example, you can add the rental cost quote for a room at an event.


Easily add comments throughout the project, without cluttering up the table. For instance, a problem is blocking you during the completion of a task; write a comment to the project manager, who can answer you directly within the particular task.

As you can see, a project plan can be considered to be a road map. It clearly defines the tasks, objectives, responsibility, and due date for each project participant. Finding the appropriate chart template will help you guide the entire team toward project success.

Our clients talk about Rowshare
  • “The most important thing that resolved us to use Rowshare was in one hand, the easiness of use and in the other hand the simple way to handle permissions and groups of users, something that was a must for us.”

  • ” In addition to saving time and improving the quality of our business information, RowShare brings peace of mind to our partners and enhances our business relationship with them. You can’t put a price on that!”

  • “We tried Excel, Google Sheets and Airtable, but they didn’t do the job with regards to letting users see only a part of the table while we see everything. Only RowShare could do that.”

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