Requesting the materials used in one’s office supplies list is a common practice. When it comes to managing and keeping track of office supply requests, a systematic way of dealing with those requests is needed.
Every employee needs basic equipment necessary to help them do well in their job. Be it a new computer, laptop, screen, keyboard, mouse, smartphone, printer, and more, depending on the needs of the job. But, imagine if they must come to you every time they need to buy an equipment, you will be overwhelmed with an excessive amount of request.
Moreover, all requests should also have approval of each employee’s manager. When your employees request items for purchase, you should validate with their manager. Once validated, you will then order their requests. Repeating this process again and again can be frustrating, isn’t it?
What’s the Systematic Way to Deal with Those Requests?
To avoid unnecessary hassle, let your employees fill out a supply request form. That way, you can record all the requests made in one place and track them easier. There are several elements you can put in the request form to help you better manage those requests:
1. Who is requesting what item and how much does it cost?
2. What is the purpose of the request?
3. What is the urgency?
4. When will I receive the item?
While using a traditional spreadsheet as a request form is a common practice, there isn’t really a feasible way for multiple people to collaborate in the same document at the same time. So, it might be complicated when employees and their manager access the document at the same moment.
What is the alternative?
There another option which favors collaboration more. With online collaboration tools, your employees can submit their requests, their manager validates it, and you can track the requests and validation status easily before ordering the requested items.
As an online collaboration tool, RowShare provides you this Office Supply Request table to help you manage your office supply inventory list easier. You can track all items’ ordering frequency, delivery date, how long does it take for an order to arrive, and more.
With this table, your employees can submit their requests, and his/her manager validates it. For example, employees can request office supplies such as IT equipment by specifying the item brand, description, price as well as attaching photos and links. After submitting their request, their manager would update the validation status in the Yes/No check box. Once validated, you can then order them.
Simple? Yes! Time saving? Of course!
Indeed, you can personalize this table to fit your needs! Change or include any elements that correspond to your specific procedure.
You might want to go further by making the manager’s validation column read only for the requesters. Then, opt for the business version. In RowShare Business, a table can belong to multiple owners. So, as the table owners, you and the manager who validate the requests can edit the column that’s read only for the requesters.
So, happy RowSharing!