“Hi everyone! You have two weeks to hand in your project and prepare to defend it. Good luck!” Whether you’re attending business or engineering school, or college, you can’t just become a project manager overnight. Don’t you just love group projects? We’ve all experienced projects where half the group does all the work for everybody else. And others where nobody seems interested. Or projects where everyone works in their corner for lack of affinity… Getting organized as a team can often be tricky! You can have a hard time taking on responsibilities, distributing tasks efficiently, following the project’s progress. Worst, you’re always procrastinating.

Project Management 2.0

Let’s face it: nowadays, most of our student projects are managed via Facebook. You can do everything there: communicate, organize meetings, share content… In short, we use it for everything, and maybe that’s where the problem lies. Although everyone is constantly connected to Facebook, you can quickly get lost. For example, all it takes is an hour away from the computer and all of a sudden you have 150 comments to read. You can quickly miss out on important points. When you’re looking for information such as a due date or a task priority, you have to read through the whole group discussion thread. What’s really missing here is a framework for the project. But, let’s give credit where credit is due; although Facebook is not the ideal project management tool, it remains an excellent communication tool. So, you use several other tools, such as Google Documents to create documents, WeTransfer to make sure everybody receives the files, etc, etc. That’s quite a lot of sites, isn’t it? What if you had just one site and all of those little things that take on considerable proportions were grouped in simple and comprehensive tables – accessible to all?

RowShare, my dream project manager

Now, I’m going to show you how to organize your project properly in RowShare and particularly so as to avoid forgetting some of your priorities.

Keep out of my line!

First, you can list all of the tasks that need to be completed, and then allocate them. No more excuses such as: “Oh, I was sure Peter was taking care of that”! Everyone will be able to update their own tasks directly once completed, mention any issues, or share the results of their work. But, no touching other people’s work by editing other lines in the follow-up table. A great solution to empower each member of the team! That way, RowShare will put an end to the usual boomerang of questions between participants; a mix of hearsay and misunderstandings. Everyone knows what they have to do and can focus on it. No more careless mistakes or forgetfulness.

A framework for authority, without overdoing it

Bye-bye procrastination and comments such as: “we’ll decide later”! Let’s get to work right now and push ourselves to make timely decisions to avoid trouble later on. Now, we’re going to structure our project. You’d like to add a due date, insert images or make it mandatory to enter certain data? It’s possible! You can customize columns by allocating a specific role to them. To indicate who works on a specific task, all you need to do is to click on their name in a scroll-down list. Or, if you wish to follow the project’s chronology, just add due dates and progress status. This will make data entry and sorting a lot easier.

Everything in the same place!

Another of RowShare’s advantages, and not the least, is that you can share content, whatever its nature, directly inside the table. You no longer need any other tools. If you just want to share information, just add a “Comment” column and the notifications will take care of the rest. If you want to add a cost estimate in PDF, or the logo of your mock firm in JPEG format, you will be able to do so in the “File” column, which is specifically designed to that end.No more spreading your project thin because everything’s in the same place. Sounds rather practical, doesn’t it?

You’re the project manager now!

In order to have your own follow-up table for your student project, all you have to do is go through the following steps. I will walk you through account setup, copying my table, customizing it if necessary, and then you’ll be ready to use it.
    1. Access to my table to create your own from my template. Then, click on the « Settings » icon to customize the title and the table’s description.
    2. To add a new column, you have to press the « + » on top.
    3. Specify the column type. Don’t worry, you just need to choose if this column will hold numbers, text, dates, email addresses. To learn more about Types, click here.
    4. As owner of the table, you can choose how visible the table are for everyone: read and write or only read. These authorizations will apply to all of your table’s users to whom you’ll send the link… except yourself, obviously. Click here to learn more about Permissions. In our case, the table is more useful if the member of your team can see the table, but only can add and modify their rows, so prefer the following sharing rights:You can always assign a line to someone, click on the pencil icon that appears at the beginning of the row.
    5. Then select “Assign” and type the person’s email you want to “give” the specific access.
    6. Your table is ready to be shared! Send the link directly to the people you want by copying it directly from the browser.
    7. Once you’ve shared your table, RowShare will notify you of every modification. You can change the way you receive notifications at any time in the “My account” section, then “Notifications”. To learn more about notifications, let’s read this summary!
By now, you know that in order to help you organize your student project, RowShare groups all of the actions in one place, allowing you to easily manage visibility and confidentiality. What’s more, because you no longer have to use multiple tools, your project is structured. And every team member can now be at the heart of the project! RowShare, the place to be?