For the past few weeks, our daily lives have been turned upside down by an unprecedented health crisis. During this exceptional time, many companies put the health of their employees first. In order to adapt to the current situation and the status of the company’s collective health, managers have to be particularly attentive to the health of their individual team members. How can we manage this health crisis while the epidemic continues to grow? Why is it essential to ensure an effective recovery of new cases of the disease at the company? And how can this be practically achieved?

Identify your contaminated employees to preserve collective health

When a virus like COVID-19 spreads so fast, it is essential to identify the infected people as soon as possible. This is true not only for countries but also for companies. Identifying infected employees facilitates a full understanding of the health situation at the company and an appropriate level of response. Depending on the impact of the health crisis on employees, leaders will be able to adapt their strategic decisions about business operations, while ensuring that their employees get the care they need. This kind of information must be collected in real time and it must be shared between teams in HR and Operations. They will have to identify the infected employees who

Monitor the number of contaminated employees

The more you accurately follow up with your employees, the better you will be able to help keep those who still have no symptoms well. If your company has several offices in the country or abroad, it would be wise to categorize employees based on whether or not they are located in high-risk areas. Employees in less affected areas, for example, would be instructed to postpone any planned travel. A shared table can be a great tool for quickly and easily listing all the employees of the company by health and location status. This table can be set up so it can only be modified by the human resources department. However, managers can comment on the data with updates about employees’ health status. The following elements might be included in a collaborative table:
  • Full name of the employee
  • Health crisis level (tested positive, shows symptoms, is in quarantine, is no longer in health crisis)
  • Location risk level
  • Notes (doesn’t show symptoms…)
  • Medical certificate (to be attached)
  • Validation from HR
  • Comments
If this seems like an approach that would benefit your company, please feel free to use this template to evaluate the impact of the health crisis at your company. It is possible to attach medical certificates or even prescriptions of the sick employees directly in the shared table. Please note that these certificates only indicate that the employee is not able to work. They don’t include any information about the employee’s health. In this exceptional epidemic situation, it is essential to react as quickly as possible to protect the health of your employees and continue your business operations. Collaborative tools like RowShare can help facilitate the management of your company now—don’t wait to try them!